ClubPay Blog


An Integrated Approach to Employer Compliance

Oct 3, 2016 6:47:59 PM

In order to effectively manage a club, decisions have to be made on a daily basis involving employees and how to manage them. Clubs take on the same risk as a large business when it comes to labor law compliance, but many do not have the same resources to confidently face evolving regulatory compliance, and many are finding liability for non-compliance costly.

Read More

How are seasonal workers treated under "Play or Pay"?

Sep 6, 2016 8:33:52 AM

Question: Our club has a regular full-time workforce of approximately 40 employees. This year, we're planning to hire more full-time seasonal employees. How do we determine whether doing so will subject us to the Affordable Care Act's (ACA's) employer shared responsibility rules?

Read More

IRS Announces Extension for ACA Reporting

Jan 4, 2016 7:43:13 PM

In effort to help employers meet the Affordable Care Act 2015 reporting requirements, the IRS announced on December 28th an extended deadline for reporting on offer of health coverage- Form 1095-B, and the coverage provided- Form 1095-C.

Read More

Three Steps to Bypass Employer Mandate Penalties at Your Club

Apr 28, 2015 9:28:00 AM

Clubs subject to ACA's shared employer responsibility need to begin accurately collecting coverage data in 2015 to comply with additional ACA reporting requirements in first quarter 2016. The Employer Mandate provision of the Affordable Care Act requires all employers with 50 or more full-time equivalent employees to offer a certain level of health insurance coverage at an affordable rate to all full-time employees or face a possible penalty.

It’s important to note that the IRS will only apply Employer Mandate penalties to an organization if the employer is subject to the Employer Mandate, fails to comply with the Mandate, and has at least one full-time employee shop in the Marketplace and receive a federal premium subsidy. Employers have no control regarding whether a full-time employee opts to shop in the Marketplace, so the only fool-proof way to avoid penalties is to follow these three steps:

Read More

“Should Haves” in your Club Employee Handbook, II

Mar 17, 2015 3:45:00 PM

Part 2: 8 Ways to Foster Best Staff and Showcase your Club’s Work Culture

In part one of this two part article post we covered a few club-specific policy considerations for your Employee Handbook to help protect your club’s reputation and liability. Today, in part two we will share 8 ways your Club Employee Handbook can help motivate your team, retain your best staff, ensure compliance, and how these aspects work to promote your club’s culture and reputation for excellence.

Read More

3 Steps to Help Your Club Avoid ACA Employer Mandate Penalties

Jan 2, 2015 12:13:00 PM

After controversy, debate, and delays, the Employer Mandate has arrived. This provision of the Affordable Care Act (also known as the “Play or Pay” provision) requires all employers with 50 or more full-time equivalent employees to offer a certain level of health insurance coverage at an affordable rate to all full-time employees or face a possible penalty.

Read More

ClubPay Clients Success: FAQ we hear from Clubs…

Dec 19, 2014 4:23:00 PM

Last month we held a webinar presentation for our ClubPay Clients to show how ClubPay’s reporting enhancements can be utilized to easily comply with upcoming ACA requirements, and we covered a few of the most Frequently Asked Questions our Client Service Team has received from our Clubs regarding common compliance concerns.  To help ensure awareness of the information we covered for our Clients and other Clubs who may be interested, we put together a summary of our discussion, plus examples of the ACA compliance reports shown. 

Read More

Club Management ACA Compliance Update: No More Cap on Deductibles

May 8, 2014 10:52:00 AM

Through a bipartisan effort, Congress has permanently removed the deductible cap for small group health plans under the Affordable Care Act.  Initially, ACA had a provision that required capped deductibles for individual and small group health plans of $2,000 per individual and $4,000 per family.  The Health and Human Services Department issued a waiver for 2014 when it became apparent, that for many it would be difficult to comply with the deductible cap requirement. This provision has now been eliminated in an effort to help issuers design plans that work for small business owners.  This change will now enable the small business trend towards High-Deductible Health Plans coupled with Health Savings Accounts.  Of course, there are still many other plan requirements defined in the Affordable Care Act for small employers to comply with and many issues still remain unknown.

In response to the current and sometimes confusing Federal and State employment regulations being imposed on small to medium sized businesses that can present economic challenges for non-compliance; ClubPay has enhanced Human Resource offerings to help Club Management stay abreast of the evolving changes and ensure compliance with the latest rules.  Join us for a complimentary ClubPay HR Education Webinar discussion on ways to help your Club avoid or be prepared for a DOL Wage and Hour audit.  Don’t miss out on this "priceless" opportunity to learn from our Club Industry HR Expert the Dos and Don'ts for responding to an investigation.

Register for ClubPay’s Free HR Education Webinar

For more helpful Human Resource articles like this; be sure to ask our Club Payroll/HR Specialist for a free 1 month trial to ClubPay's HR Support Center.

“Affordable Care Act- Congress Eliminates Cap on Deductibles” HR Advisor, May 2014:

Read More

Club Management Update: ACA Employer Mandate Delayed for 2015

Feb 18, 2014 9:57:00 AM

The Employer Mandate has been delayed for medium sized employers until 2016. On February 10th the Department of Treasury announced that businesses with 50 to 99 full-time equivalent employees will have until 2016 to provide health care coverage to their employees before risking a federal penalty for not complying with the Employer Mandate provision of the Affordable Care Act in 2015.  A revision was also made for employers with 100 or more full-time equivalent employees; health insurance will need to be provided to only 70 percent of their full-time employees in order to comply with the Employer Mandate in 2015. The recent Employer Mandate changes only affect obligations for 2015; starting in 2016, all businesses with 50 or more full-time equivalent employees must provide health care coverage to 95 percent of their full-time employees.

Are you looking for ways to stay abreast of the evolving regulatory environment and ensure compliance with the latest rules; ClubPay has enhanced Human Resource offerings to help.

To learn how we can help reduce liability exposures for your Club, request a complimentary analysis with a ClubPay Payroll/HR Specialist –

Request an Analysis


Read More