ClubPay Blog


Anatomy of your Best Hire

Dec 11, 2018 9:06:55 AM

Hiring and keeping top talented employees in today’s job market is there a right way? With the unemployment rate at a historic low there are more jobs than seekers, giving candidates the power to choose positions that fit their life style. This gives clubs an distinct advantage to shine.

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Fortnite: Battle Royale to Onboard and Retain Top Talent – Free HR Webinar

Nov 1, 2018 2:11:27 PM

Hiring and keeping top talented employees in today’s job market is a battle, and with the unemployment rate at a historic low there are more jobs than seekers, giving candidates all the power. 

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Make Your Next Hire Your Best Hire

Oct 12, 2018 1:00:56 PM

Attracting and Keeping Top Talent… Is there a Right Way?

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Does Your Club Have an Emergency Response Plan?

Sep 24, 2018 10:43:36 AM

Hurricane Florence made landfall in North Carolina on September, 14th, and even though the storm was downgraded, Florence brought over 8 trillion gallons of rain to NC; reports, National Weather Service. Warnings from the National Weather Service for potential “life-threatening, catastrophic flash floods and prolonged significant river flooding”, continue to put many residents at risk in the Carolinas.

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Navigating Employee Leave Laws: 101

Aug 10, 2018 9:13:20 AM

Employers face so many challenges in understanding various leave laws. There are few day-to-day occurrences in the workplace that raise more legal, logistical, and financial questions than an employee’s request for leave. When such a request is made, the employer is faced with the loss of an employee and the accompanying effects on productivity, workflow, and morale. Compounding matters, the employer must navigate through a confusing—sometimes conflicting— maze of federal and state leave obligations in order to determine how to handle the leave request.

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What is Your Club Management Culture

Apr 6, 2018 3:54:35 PM

When you join an organization, there’s usually a reason you chose to associate yourself with that particular group. Whether the organization is a business, club, or other group, there’s an aspect that you personally identified with, and felt you’d fit in, so you joined. Alternatively, you may have considered joining an organization, and nonetheless declined to join because you felt it wasn’t a good fit. Or may have joined for a time, and then decided the place wasn’t for you. 

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Three Steps to Bypass Employer Mandate Penalties at Your Club

Apr 28, 2015 9:28:00 AM

Clubs subject to ACA's shared employer responsibility need to begin accurately collecting coverage data in 2015 to comply with additional ACA reporting requirements in first quarter 2016. The Employer Mandate provision of the Affordable Care Act requires all employers with 50 or more full-time equivalent employees to offer a certain level of health insurance coverage at an affordable rate to all full-time employees or face a possible penalty.

It’s important to note that the IRS will only apply Employer Mandate penalties to an organization if the employer is subject to the Employer Mandate, fails to comply with the Mandate, and has at least one full-time employee shop in the Marketplace and receive a federal premium subsidy. Employers have no control regarding whether a full-time employee opts to shop in the Marketplace, so the only fool-proof way to avoid penalties is to follow these three steps:

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Meet Our Club Industry HR Expert, Clare Vazquez

May 23, 2014 12:25:00 PM

Register today, for ClubPay’s Education Webinar discussion: Is your Club prepared for a Wage and Hour Audit?  Our HR Partner, Clare Vazquez will share with us why the number of wage and hour class action lawsuits are on the rise and offer relevant information that may help your Club avoid or be prepared for a DOL Wage and Hour Audit.

Clare Vazquez’s diverse HR background has enabled her to bring an innovative, practical and fresh perspective to HR issues. She has consulted with many Fortune 500 companies across a wide variety of industries including hospitality. Clare is an experienced leader performing a principal role in conducting harassment investigations, policies and procedures development, talent acquisition and selection, organizational leadership, and recruitment process.

We are proud to have Clare’s expertise on our Club HR team; with Clare’s Club Industry experience and knowledge of Labor and Employment Law she is a perfect fit to help our Club clients respond confidently to the unique challenges in today's employment market.  ClubPay is committed to identifying opportunities to support and deliver value to our customers and the Club Industry at large.  As an example of our “make a difference” philosophy we invite you to join us for our complimentary education webinar: Is your Club prepared for a Wage and Hour Audit?

During the Wage and Hour Seminar you’ll find answers to the big question, including:

  • When is an employee exempt from wage and hour laws?
  • Common problem areas that may be the focus of an audit, including exemptions, off-the-clock work, break and meal periods, and recordkeeping; and
  • Dos and don'ts for responding to a DOL wage and hour audit.
  • How to prevent an investigation.

Don’t miss this "priceless" opportunity to learn from our Club Industry HR Expert the Dos and Don'ts for responding to an investigation. Register Here, for this "Free" HR Education Webinar: June 12th at 2:30pm EST.

During this time of uncertain and sometimes confusing Federal and State employment regulations being imposed that can present economic challenges for non-compliance.  ClubPay has enhanced Human Resource offerings to help assess your Club’s current HR practices and procedures with our advanced HR Consulting services.  Our goal is to address the diverse needs of each club client and serve as your partner for future growth.

Are there aspects of your Club’s existing HR practices that are unsatisfactory or could benefit from improvements? 


Contact us for an HR Analysis today!


Rely on ClubPay’s Human Resource expertise for… (HRO) HR Outsourced Services Plus

For a full list of ClubPay's HRO Services, View Brochure Here


Clare Vazquez, HR Business Partner – Clare has a Master's degree in Labor and Employment Law from New York Institute of Technology and a Bachelor's degree in Management of Human Resources from Palm Beach Atlantic University.   Clare is Six Sigma Certified (Green Belt).  Connect with Clare via LinkedIn

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Club Management ACA Compliance Update: No More Cap on Deductibles

May 8, 2014 10:52:00 AM

Through a bipartisan effort, Congress has permanently removed the deductible cap for small group health plans under the Affordable Care Act.  Initially, ACA had a provision that required capped deductibles for individual and small group health plans of $2,000 per individual and $4,000 per family.  The Health and Human Services Department issued a waiver for 2014 when it became apparent, that for many it would be difficult to comply with the deductible cap requirement. This provision has now been eliminated in an effort to help issuers design plans that work for small business owners.  This change will now enable the small business trend towards High-Deductible Health Plans coupled with Health Savings Accounts.  Of course, there are still many other plan requirements defined in the Affordable Care Act for small employers to comply with and many issues still remain unknown.

In response to the current and sometimes confusing Federal and State employment regulations being imposed on small to medium sized businesses that can present economic challenges for non-compliance; ClubPay has enhanced Human Resource offerings to help Club Management stay abreast of the evolving changes and ensure compliance with the latest rules.  Join us for a complimentary ClubPay HR Education Webinar discussion on ways to help your Club avoid or be prepared for a DOL Wage and Hour audit.  Don’t miss out on this "priceless" opportunity to learn from our Club Industry HR Expert the Dos and Don'ts for responding to an investigation.

Register for ClubPay’s Free HR Education Webinar

For more helpful Human Resource articles like this; be sure to ask our Club Payroll/HR Specialist for a free 1 month trial to ClubPay's HR Support Center.

“Affordable Care Act- Congress Eliminates Cap on Deductibles” HR Advisor, May 2014:

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Club HR Reminder: Begin Using the Newly Revised Form I-9

May 1, 2013 11:40:00 AM

The newly revised Form I-9 (Rev. 03/08/13) should be used for club new hires; after May 7, 2013, all prior versions of Form I–9 can no longer be used by the public. Download the new Form I–9 at


After May 7, 2013, employers who fail to use Form I–9 (Rev. 03/08/13) may be subject to all applicable penalties particularly necessary for employers utilizing electronic Forms I–9.  

Note that employers do not need to complete the new Form I–9 (Rev. 03/08/13) for current employees for whom there is already a properly completed Form I–9 on file, unless re-verification applies. Unnecessary verification may violate the anti-discrimination provision.

A Spanish-language version of the new Form I–9 is available at for use in Puerto Rico only and may also be used for translation purposes.


Introduction of the Revised Employment Eligibility Verification Form

March 15, 2013

Agency: U.S. Citizenship and Immigration Services, DHS


The newly revised Form I–9 makes several improvements designed to minimize errors in form completion. The key revisions to Form I–9 include:

• Adding data fields, including the employee’s foreign passport information (if applicable) and telephone and email addresses.

• Improving the form’s instructions.

• Revising the layout of the form, expanding the form from one to two pages (not including the form instructions and the List of Acceptable Documents).


Employers and certain agricultural recruiters and referrers for a fee (referred to collectively as ‘‘employers’’) are required to verify on Employment Eligibility Verification form (Form I–9) the employment authorization and identity of each individual they hire (or recruit or refer for a fee if applicable), for employment in the United States.

Form I–9 contains three sections.

The purpose of Section 1 of the form is to collect, at the time of hire identifying information about the employee (and preparer or translator if used), and for the employee to attest to whether he or she is a U.S. citizen, noncitizen national, lawful permanent resident, or alien authorized to work in the United States. The employee must also present documentation for review evidencing his or her identity and authorization to engage in this employment.

The purpose of Section 2 of the form is to collect, within 3 business days of the employee’s hire, identifying information from the employer and information regarding the identity and employment authorization documentation presented by the employee and reviewed by the employer.

The purpose of Section 3 of the form is to collect information regarding the continued employment authorization of the employee. This section, if applicable, is completed at the time that the employee’s employment authorization and/or employment authorization documentation recorded in either Section 1 or Section 2 of the form expires. This section may also be used if the employee is rehired within 3 years of the date of the initial execution of the form and to record a name change if Section 3 is otherwise completed.


Employers are required to maintain Forms I–9 for as long as an individual works for the employer and for the required retention period for the termination of an individual’s employment [either 3 years after the date of hire or 1 year after the date employment ended, whichever is later].

For more information contact:

Clare Vazquez. HR Business Partner
Cell: 561-281-4022

Would you like to learn how ClubPay is helping Clubs stay compliant?

Request an Analysis

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