Understanding club management software implementation
At ClubPay, we know that implementing a new club management software system may seem a bit overwhelming. That's why we have created a process that is simple to follow. In fact, we promise to make the transition from your previous club management software system as smooth as possible.
Club Management Software Implementation Plan
The first step to a successful club management software implementation is to have a systematic, proven plan to follow. Your implementation plan should follow a defined process that has been proven over hundreds of implementations. You should have a dedicated project leader from club management and assign champions from your club management team for each club software operational area. Your team should work with the club software implementation director to conduct an extensive pilot test following set-up and before live date to minimize disruptions when you go live on your club management system. Remember, migrating to a new club software system will be much easier with a great plan that includes room for contingencies.
Project Management Services
Although many team members may be involved in your club management software implementation, it is important that your vendor assign one individual as the project manager, sometimes referred to as the implementation director. This should be a senior consultant who is your dedicated single point of contact to manage the implementation plan and ensure the entire team is working towards the same goal. This approach places accountability on an individual, not a team. Your implementation director should also review project milestones and benchmark to the success of other club management software implementations. Taking this approach will make the changeover of your club management software solutions as seamless as possible.
Payroll and HR Data Conversion
Our Database Conversion service will convert your existing data into the new ClubPay format. We will convert your existing payroll and HR data to ensure the integrity of your payroll solution. By taking full ownership for your data conversion, ClubPay eliminates the need for tedious data entry sometimes associated with outsource payroll migration. ClubPay will guide you on how to collect your data from your existing system and then our team of consultants will convert the data and import it into ClubPay. Employee demographics, quarter-to-date and year-to-date balances are converted and part of our standard club management software implementation service.
Club Management Software Integration Support
Your Implementation Director should be familiar with all aspects of your club management system and should facilitate smooth integration with your operational software to maintain integrity of existing systems. With a properly implemented and trained club management software system, data should flow seamlessly throughout your systems and workflow should be streamlined. In short, processing should be faster, easier and less expensive.